Set Yearbook Expectations Using Job Descriptions

If you haven’t read my previous post about helpful hints for yearbook advisors read it here One good way to maximize the work done by yearbook staff is to use job descriptions to let each student know what they are expected to contribute to the cause. Doing this also allows you, the high school yearbook advisor to make sure that all the tasks are being covered. The production of the final product goes a lot more smoothly and meeting deadlines is more efficiently done when everyone knows what part they are to play in the overall process.

When choosing which staff members to assign job titles to, you should be considering how big your staff is and the individual talents and capabilities being represented. With larger schools, it may be possible to assign each staff member an individual task, but it may be necessary to double-up duties at smaller schools. Of course, this depends on the number of members.

An example of this would be for one editor-in-chief to be placed in charge of overseeing all projects and then reporting to the advisor. In larger schools it may be wise to split this position between two or three students and designating them as co-editors with each one overseeing specific parts of the project and each one must report to the advisor as well. Something else to think about would be assigning section editors or managers at different levels with certain tasks delegated to reporters and assistant editors. Since many yearbooks include commercial ads as part of the financial end of producing high school yearbooks, deployment yearbooks, and others, setting up a business manager to handle commercial ad sales, book sales, senior ad sales, accounting and budgeting can be beneficial. Besides, the students will learn a lot from this experience as well.

The best way to determine which students are right for which positions would be to take a closer look at the job descriptions of each.

Editor-in Chief

This is a position in which the selected student will be responsible for delegating assignments to staff members. They will also work in conjunction with the advisor to recruit and assign jobs. They help to set the production schedule and make sure that deadlines are met. These individuals will be charged with editing and proofing pages, leading staff meetings, training as well as coaching staff, deciding on theme and design and reporting everything to advisor.

Business Manager

The task assigned to the business manager is to help develop the budget and keep it balanced, provide monthly reports about income and expenses, organize any and all necessary fundraising projects surrounding yearbook funding, prepare billing statements and writes receipts. Along with all that, they will be making deposits into yearbook accounts, and reporting everything they do to the advisor and editor-inchief.

Just as there are many other jobs concerning the creation of middle school yearbook and high school yearbooks, there are also many other job descriptions that go with them. When each staff member knows what they are expected to do, this makes creating the perfect yearbook on time and under budget much easier to accomplish.

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